Careers

We offer Smithsonian Institution benefits including health, dental, vision and life insurance, 10 paid holidays, telework options, transit subsidy (we are conveniently located near L'Enfant Plaza Metro station on the blue/orange/silver and green/yellow lines) and health and dependent care flexible spending account (FSA). Find out more here!

Excerpt from The Smithsonian Institution's Diversity and Equal Employment Opportunity Policy Statement from Secretary Lonnie Bunch, dated September 30, 2020:
The Smithsonian is committed to ensuring that all employees and affiliated persons (e.g. interns, research associates, fellows, and volunteers) are treated equitably in an environment that is free from discrimination based on race, color, religion, sex (including gender identity, gender stereotyping, pregnancy, and sexual orientation), national origin, age, disability, genetic information, parental status, or marital status and retaliation for reporting workplace harassment.  In our diversity lies our greatest potential, and I want to assure you of my commitment to an organizational culture of mutual respect where each of us feels welcomed, comfortable, and safe.

Finance Specialist

We are currently seeking a Financial Management Specialist. This person will report to the Division Director of Finance & Administration and will provide financial and general administrative support services to the entire staff.  Areas of responsibility include:  financial systems support, maintenance of financial accounts and accounting data, financial and administrative functions, and general support for the Finance & Administration Division.

PLEASE NOTE: This is a Trust Appointment, not a Federal position. Appointment background investigation is required.

Duties:

Financial Systems Support

  • Prepares and issues purchase orders, and processes payment requests.
  • Enters purchases and obligations into financial tracking system. Assists staff with the resolution of financial problems.

Maintenance of Financial Accounts & Accounting Data

  • Classifies accounting transactions including verification of accuracy and completeness of accounting data. Responsible for the maintenance and reconciliation of the general and subsidiary ledger accounts.
  • Determines the nature of errors and verifies which appropriation and general ledger accounts will be affected.
  • Prepares reconciliations of fund accounts and ensures the timely preparation of all reports.
  • Update project budgets daily and track payment requests ensuring spending corresponds with proposal budgets and funder/contract specifications.

Financial & Administrative Functions

  • Review project expenditures and prepare financial reports alerting Administrative Officer to potential problems and upcoming deadlines.
  • Act as liaison with vendors regarding the status of payments, initiating internal fiscal controls for processing of receiving and disbursing documents.
  • Inputs and maintains fiscal data entered into automated financial system.
  • Reviews documents authorizing payments. Determines the proper amount due and processes the necessary payment transactions in a timely manner.
  • Accesses computer databases to look up payment history information, determine at what point the payment is in the processing cycle, verify that all payment information is available, etc.
  • Works with the Administrative Officer for resolution of payment problems. Determines the status of payment transactions by analyzing accounting codes with respect to obligations, receiving reports, and payments.
  • Assisting staff with budget preparation for proposals.

General Support for Finance & Administration Division

  • Develops and maintains relationships with staff in Smithsonian Office of Contracting, Office of the Comptroller, Property, Office of Sponsored Projects, etc.
  • Communicates information effectively with internal and external vendors, consultants and the SI Office of Contracting.
  • Develops effective partnerships and relationships with staffs representing Smithsonian units as well as external organizations needed to sustain and advance the work of the SSEC.
  • Performs other duties as assigned.

Desired Skills:

  • Bachelor’s degree required in related field of study
  • Minimum three years of related experience
  • Must have knowledge of cost accounting principles
  • Must have knowledge of Federal grant management processes and working knowledge of Federal OMB circulars (A-110, A-122, and A-133)
  • Advanced skills in Microsoft Outlook, Word, and Excel
  • Experience with PeopleSoft a plus
  • Skills in managing detailed budgets and expense tracking
  • Must have strong writing and verbal communication skills
  • Independent problem solver
  • Strong interpersonal and organizational skills
  • Detail-oriented
  • Multi-tasker

How to Apply: Send by email only: cover letter, resume, and salary requirements to SSEC-HR@si.edu. Reference in the subject line of your email: Finance Specialist.

Please, no phone calls. EEO

Publishing Assistant

We are currently seeking a Publishing Assistant. This person will report to the Division Director of Curriculum, Digital Media and Communications and will provide administrative assistance to the Curriculum, Digital Media, and Communications Division, which include writers, editors, or subject-matter specialists.  This position will be primarily responsible for assisting with the planning, design, production, and editing of SSEC science education curriculum and other print and digital material.

PLEASE NOTE: This is a Trust Appointment, not a Federal position. Appointment background investigation is required.

Duties:

  • Assists with preparing progress reports and portions of reports, including data summaries and data visualizations for reports and presentations.
  • Supports the team in preparing files and digital resources for production.
  • Edits documents for correctness of grammar, spelling, style, internal consistency, and clarity.
  • Responds to or properly redirect inquiries received through correspondence, email or website.  Makes updates to SSEC web site as requested.
  • Initiates the processing of statements of work, purchase orders for contractors and supplies, and contractor invoices.
  • Prepares & coordinates travel, including reviewing travel requests for accuracy and proper format, making transportation and hotel reservations, and preparing travel documents.
  • Keeps updated on Smithsonian travel regulations in order to carry out responsibilities. Tracks department expenses to ensure projects stay within budget, and participates in budget meetings and trainings to stay current on SSEC procedures. Prepares expense reports.
  • Orders and maintains inventory of office supplies, organizes and maintains calendars and arranges meetings.
  • Participates in all Curriculum, Digital Media and Communications Division department meetings.
  • Organizes and coordinates information across teams, establishes and maintains digital filing system, records, and statistics for the Division. Coordinates department shipments – incoming and outgoing.

Desired Skills:

  • Bachelor’s degree or one year of related experience in a communication or education environment required
  • Passion for science education
  • Strong writing, editing and verbal communication skills required
  • Previous experience in a publishing environment preferred
  • Skills in managing detailed budgets and expense tracking preferred
  • Independent problem solver
  • Strong interpersonal and organizational skills
  • Detail-oriented
  • Multi-tasker
  • Advanced skills in Microsoft Outlook, Word, Excel, and PowerPoint
  • Great sense of humor

How to Apply: Send by email only: cover letter, resume, and salary requirements to SSEC-HR@si.edu. Reference in the subject line of your email: Publishing Assistant.

Please, no phone calls. EEO

Senior Advancement Officer

Come join a team of dedicated staff at an exceptional time in Smithsonian history. With our Secretary, Lonnie G. Bunch III, who was previously the founding director of the Smithsonian's National Museum of African American History and Culture, we are positioned to realize our goal of being a truly 21st century museum complex. The Smithsonian is dedicated to its founding mission, “the increase and diffusion of knowledge” and a s such we use our resources to encourage curiosity, ignite wonder and spark the joy of learning. Following the success of the Smithsonian’s first comprehensive capital campaign, the largest ever undertaken by a cultural organization, the Smithsonian has built a model fundraising organization. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.

The Smithsonian Science Education Center (SSEC) seeks an experienced individual to serve as Senior Advancement Officer. The Senior Advancement Officer builds and manages a portfolio of prospects and donors, including a significant portfolio of corporate and foundation donors, to execute a program focused on high capacity giving. This work affects the successful achievement of major programs such as the progress of various internal programs, developing and maintaining partnerships, and/or the funding of a substantial number of trust positions affected by these efforts. The incumbent reports to the SSEC Director and is a member of the SSEC’s leadership team. This is a supervisory position for two staff members.

The incumbent works closely with the SSEC Director, staff, and Advisory Board members in conceptualizing, planning, and implementing a coordinated advancement program. The incumbent determines the direction and overall tasks of the advancement program for SSEC, and works closely with the SSEC Director and other SSEC leaders to build a culture of philanthropy within the SSEC, keeping the Director informed of unanticipated issues, organizing development activities and solicitations, and recommending development policies and procedures. Duties and responsibilities of the position include:

  • Conducts the advancement program for SSEC, with responsibility for planning, generating, and executing fundraising initiatives, as well as for identifying funding priorities, creating and pursuing multiple strategies for securing private monies and needed funds, and for implementing specific projects and development-related programs.
  • Works closely with the SSEC Director, and other staff in establishing funding priorities. Prepares and oversees development of proposals, and prepares and produces case statements, brochures, solicitations, and other development and fundraising materials and publications.
  • In collaboration with the Office of Advancement’s Director of Institutional Advancement, serves as the senior fundraising authority, counseling staff on matters relating to private funding, advising which funding sources might be appropriate for projects and the best manner of approaching them. Regularly briefs the SSEC senior staff on fundraising plans, priorities, and activities. Reviews staff contacts with outside parties to identify possible cultivation and stewardship opportunities, advising and assisting other department staff in donor engagement. In this capacity, coordinates work of other staff planning for and securing private support.
  • Manages and sustains a portfolio of at least 120 prospects, including a significant portion of institutional funders, and a proposal pipeline to meet the annual targets and goals. Leads the identification, cultivation, and solicitation of donors. Develops and implements stewardship program to support these efforts. Prepares and staffs others when leading these efforts on behalf of SSEC.
  • Manages the Advisory Board activities including the execution of coordinated annual programmatic, messaging and engagement strategies that highlight the SSEC’s initiatives and priorities ensuring that members are inspired, informed, and connected through meaningful work, programs, and communications. Collaborates with, cultivates, and solicits the active support and involvement of the Advisory Board in philanthropic activities, including high-priority leadership and principal gifts.
  • Ensures donations are processed and acknowledged in a timely manner and maintains accurate and timely records for gifts, donors, and prospects in the Institution’s advancement information system. Maintains records of solicitations and contacts for self and Director, and activity and accomplishments.
  • Coordinates and collaborates fundraising efforts with other units and the Office of Advancement, in support of prospect strategies, programs, special projects, and events. Serves as liaison to the Office of Advancement, briefing the organization’s Director and senior staff on centralized fundraising plans and policies and advising on appropriate and synergistic alignments between the organization and Smithsonian fundraising plans. Develops and oversees the advancement budget.

Successful candidates will demonstrate proven ability to develop and manage a fundraising program in a major cultural, scientific, educational and/or non-profit organization, including the ability to navigate large, complex institutions. Ability to develop goals and plans of accomplishment. Proven success in securing significant contributions from individuals, corporation and foundations through creative discovery and cultivation of productive relationships with prospective donors. Strong organizational, relationship, collaboration, and communication skills as well as the ability to work independently are essential.

A minimum of eight years of experience in progressively responsible advancement leadership positions, which includes work in individual giving, institutional giving, stewardship, and Advisory Board management. A passion for learning and exploration, and the desire to join a dynamic and growing operation should be demonstrated in your application. Bachelor’s degree is required; Master’s degree is highly desired. Experience in complex higher education or a large cultural or environmental organization is preferred. Travel is required and work during the evenings and weekends may be necessary.

The SSEC is an organization of the Smithsonian Institution dedicated to transforming K-12 Education Through Science™ in collaboration with communities across the globe. To achieve its mission, SSEC has four goals: (1) promote authentic, inquiry-based, integrated K-12 science, technology, engineering, and math (STEM) teaching and learning; (2) ensure diversity, equity, accessibility, and inclusion (DEAI) in K-12 STEM education; (3) advance STEM education for sustainable development (STEM4SD); and (4) translate the research and collections of the Smithsonian into meaningful tools and convenings for K-12 teachers and students. SSEC achieves its goals by: (a) building awareness for science education among school leaders; (b) promoting Leadership and Assistance for Science Education Reform (LASER); (c) supporting the professional growth of K-12 teachers and school leaders; (d) developing exemplary K-12 curriculum materials and digital resources (including the comprehensive research-based science curriculum programs: Smithsonian Science for the Classroom; Science and Technology Concepts for Middle School (STCMS); and Smithsonian Science for Global Goals; and (d) engaging in research. At the heart of SSEC’s work is the idea that all youth—regardless of gender, sexual orientation, geography, race, native language, ability, or socio-economic status—should be given the opportunities to learn about the socio-scientific issues that challenge us. The Smithsonian, through the Smithsonian Science Education Center, plays an active role in sparking students' and teachers' interest in STEM to ensure scientific literacy and a sustainable planet. For additional information about the SSEC visit www.ssec.si.edu.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and multiple research and education centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.” Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad.

The Smithsonian offers a competitive salary and a comprehensive benefits package. To learn more about us visit www.si.edu. This is not a federal position but has similar requirements and benefits. Interested candidates should submit their resumes and cover letter to oastaffing@si.edu by June 22, 2021. Please include the position title in your e-mail subject line. Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (Month and year); and average number of hours worked per week.

The Smithsonian Institution is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.